One of the most frustrating challenges that party hosts encounter is the guest (or guests!) who fail to RSVP, but there are ways you can encourage people to respond. Take a look at our tips below and watch your number of respondents rise.
1. Emphasize the deadline. To increase the chances of your guests respond, include a specific deadline within the invitation to make sure that recipients see the date upfront and either mark it on their calendar or respond upon receipt. You can even give people options on how they’d like to RSVP – through the site, phone, email or text – to make the process that much easier.
2. Include a reminder of “why” their response is crucial. It is also a great idea to make a note on the invitation that food and beverage will depend on their RSVP. If the recipient knows that a confirmed head count is imperative, they’ll better understand the importance behind their response.
3. Include all the event specifics. By including as much detail as possible in the invitation, you reduce the chances of guests needing to track you down to ask questions before they can respond. For example, sticking to the traditional Who, What, Where, When and Why components will avoid any back-and-forth or follow up emails and encourage people to respond as promptly as possible because they have all of the details upfront.
4. Make sure the contact info you have is current. If you haven’t exchanged emails or otherwise been in touch with someone in a while, make sure the info you have for them is up-to-date. Also, feel free to follow up—Evite allows you to message just the invitees who haven’t responded yet.
5. Use timing to your advantage. Send your invitations out on a weekday evening when most people are home from work and checking their personal emails. This is an excellent time to catch moms in particular, after they’ve put the kids to bed. Additionally, keep in mind how far in advance you should send the invite to allow for enough time for people to RSVP. As a rule of thumb, the more formal the event, the longer the lead time should be. (For less formal affairs, such as a very casual dinner party or get-together, 10 days prior to the event is suggested.)